PHUSE Working Groups Office Support

An insight into the Working Groups office support, written by Wendy Dobson, Project Manager at PHUSE.

I joined PHUSE in February 2016 as Project Co-ordinator, a role that was new to PHUSE. At that time there were approximately 20 projects within 4 Working Groups. During the early stages of my role, I was keen to see how best we could make the most of our volunteers’ valuable time, and one quick hit was to utilise my organisational skills and apply them to the project meetings. Taking ownership of setting up the meetings, doing the minutes, walking them through the processes and providing training on the software tools allowed our volunteers to come to the meetings and do what they do best – share their industry experiences.

During the first 18 months, the projects increased to 40+, so in August 2017, Lauren joined the team as Project Assistant to help support the Working Groups.

In April 2018, I was promoted to Project Manager. Having Lauren on board was a major boost to our projects. Her ability to understand the needs of the members and seeing the skills she was applying helped me make the easy decision to split our responsibilities. Working with the PHUSE BoD, the Working Groups underwent a re-organisation. Projects that fell outside the usual CS remit were brought under one umbrella to help ensure consistency and support across all projects.

In April this year, Lauren was promoted to Project Co-ordinator and with our projects now at 80+, Working Groups is the fastest growth area within PHUSE. Here’s our current structure:

 

 

From onboarding to publishing of final deliverables; from setting up meetings, capturing the actions to creating surveys; from sharing of key information and deadline dates to providing the necessary training on the PHUSE tools, and highlighting cross-collaboration opportunities, we are here to help.

We monitor expected timelines of deliverables, assist with version and document IDs, and feed upwards to the Steering Committee and the PHUSE Working Groups Board of Directors. Our projects’ progress is communicated via the PHUSE social media platforms, monthly webinars, newsletters and our annual Computational Science Symposium event.  

Lauren and I really do have fun supporting our members. It’s a pleasure to call them friends.

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Tags: Working Groups

Categories: Working Groups News

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